DCR Board and Membership Meeting Minutes 2025
DCR Board Meeting Minutes September, 03 2025
Attendees:
Mimo DeMarco – President
Emily Ranson – RBA/CBA
Jack Nicholson – Treasurer
Mike Binnix – Secretary
Ben Swartz
Kyle McKenzie
John Mazur
John led a discussion regarding the October Dart and post ride festivities. Menu options and budget details were reviewed and approved.
Mimo led a discussion of the board membership terms and term limits. Jack and John are completing their second term and will leave the board at the end of the year. Mike and Kyle are completing their first term and are eligible to stand for re-election at the end of the year. Mimo will communicate this to the club membership and solicit nominations.
Emily led a discussion of the 2026 brevet schedule. Schedule adjustments to the draft were reviewed to accommodate public transit schedules, minimize overlap with adjacent regions and to allow series riders adequate recovery between events. The draft schedule with ride length and dates was approved for submission to RUSA. Full details with specific routes are still under development.
The start time of the brevet on Oct 4, 2025 “A Jaunt to Orlean Market 200K” was moved to 8:00 am to accommodate riders who may wish to travel to the start by rail.
Jack reported the club’s income and balance sheet remain consistent with the operating budget.
Mike led a discussion of the website launch. It has been well received with a lot of positive feedback from the membership. The first event managed using the new website, “Lost in Ashburn 100K” went smoothly. A few discrepancies have been identified and resolved since launch. The board discussed workflows and appropriate use of the blog and other features as we transition from startup to operating mode.
DCR Board Meeting Minutes August 04, 2025
In attendance:
Mimo DeMarco, President
Emily Ranson, CBA/RBA
Jack Nicholson, Treasurer
Mike Binnix, Secretary
John Mazur
Kyle McKenzie
Convened: 7:01pm
Website Update – Mike facilitated the discussion of final steps to prepare for launch of the new website. Launch is imminent!
Plans for the Dart – The board discussed the schedule and reservations for the Dart. Assignments were agreed upon to complete arrangements with the finish venue. The board agreed to encourage riders to invite a guest to meet them at the finish and join the club for the post-ride social. Details will be included in the ride announcement when registration opens.
Adjourned: 8:04 pm
DCR Board Meeting Minutes July 07, 2025
In attendance:
Mimo DeMarco, President
Emily Ranson, CBA/RBA
Jack Nicholson, Treasurer
Mike Binnix, Secretary
John Mazur
Kyle McKenzie
Ben Swartz
Meeting came to order 7:01 pm
Treasurer’s update – Jack reported that the brevet season underspent hotel expenses. Otherwise the finances are on track with the approved budget.
Secretary / Web Update – Mike updated the team on the website progress.
Fees – The Board discussed a membership fee / ride fee proposal submitted by a member. The board took no action to make a change at this time.
Upcoming rides, social events and associated organizers were confirmed.
Meeting adjourned 7:52 pm
DCR Board Meeting Minutes June 02, 2025
In attendance:
Mimo DeMarco, President
Emily Ranson, CBA/RBA
Jack Nicholson, Treasurer
Mike Binnix, Secretary
Kyle McKenzie
Ben Swartz
Came to order at 7:00 pm
Jack – Treasurer’s Report – trends to date, including recent 400K and 600K events, are consistent with the approved budget.
Emily – reported on the clothing sale – all minimum quantities have been met! The sale closes tonight.
Mike – Website report – board members divided responsibilities among themselves for assembling final content for the new website.
Meeting adjourned 7:44 pm
DCR Board Meeting Minutes May 12, 2025
In attendance:
Mimo DeMarco, President
Emily Ranson, CBA/RBA
Jack Nicholson, Treasurer
Mike Binnix, Secretary
John Mazur
Kyle McKenzie
Ben Swartz
Came to order at 7:01 pm
The board took a quick sense of the new finish venue for the fleche. The board members who participated and those they have spoken to, provided positive feedback on the venue. It was also noted that with taxes, fees, and gratuities, the breakfast venue cost a bit more than anticipated.
The board discussed the possibility of a one-way brevet from Pittsburgh to DC in September, details will be announced as soon as they are finalized.
The initial feedback on the newly announced DCR jersey and other clothing has been well received with over 25 orders so far.
Mimo summarized Jack’s written budget (submitted by email ahead of time) for the board. Year to date trends are consistent with the budget approved in January.
Mike reported out on the website project. We’re on track to have the new website ready in beta by June 1.
The 400K the weekend of May 17/18 in Fredericksburg, VA is on track. Kyle will support the start, Mike will support the finish and Emily will do her thing as RBA. The club will provide a meal at the finish for each rider.
Meeting adjourned at 7:54 pm
DCR Board Meeting Minutes April 7, 2025
In attendance:
Mimo DeMarco, President
Emily Ranson, CBA/RBA
Jack Nicholson, Treasurer
Mike Binnix, Secretary
John Mazur
Kyle McKenzie
Ben Swartz
The meeting was called to order at 7:01 pm
The board reviewed proposed artwork / design for a new club jersey and provided feedback on preferred colors, logos and layout, favoring bright colors and simple design.
The board discussed the vehicle mileage reimbursement policy and voted to increase standard reimbursement for volunteers to match IRS posted standard mileage rates per mile driven in support of a DCR Event.
Event Summary for March
- The IWD ride in March was well attended with good weather.
- Lady and the Barron’s also went well with one DNF.
- The 300K event went well, including one first time 300K finisher.
Upcoming Events – The board reviewed volunteer and logistics arrangements for the next few events.
New website – assignments were agreed to by board members to get the new site populated with draft schedules and content for review by the May board meeting.
The meeting concluded at 8:03pm
DCR Board Meeting Minutes March 3, 2025
In attendance:
Mimo DeMarco, President
Emily Ranson, CBA/RBA
Jack Nicholson, Treasurer
Mike Binnix, Secretary
Kyle McKenzie
Ben Swartz
The meeting came to order at 7:00 pm
The board reviewed ownership / administrative rights to the DCR Social Media properties, and agreed to consolidate admin rights with a board member.
The minutes of the Annual Membership Meeting of January 11, 2025 and February 3, 2025 Board meeting were reviewed and approved.
Upcoming rides and ride organizer assignments were reviewed and confirmed through May, 2025 events.
A new finish location with a breakfast buffet has been identified for fleche, details will be announced to members with the call for registration. The board approved a ride fee of $35 per rider to include the buffet.
The Warrenton Orange 200K went well the weekend of March 3.
The meeting concluded at 7:52 pm
DCR Board Meeting Minutes February 3, 2025
In attendance:
Mimo DeMarco, President
Emily Ranson, CBA/RBA
Jack Nicholson, Treasurer
Mike Binnix, Secretary
John Mazur
Kyle McKenzie
Ben Swartz
The meeting convened at 7:02 pm
As the first meeting for Mimo in his new role as President and the first meeting for Ben as a new member of the board, the board took a moment to confirm their priorities and ideas for the coming year.
Mimo facilitated a discussion of the scope of DCR’s social media estate (FB, X, IG, Strava, Google, etc) with an eye to making sure we have control of each account by an active club member and to discuss which media we need for the club’s mission.
The board discussed the state of the web migration to the new platform and agreed to target cutover to the new platform at the end of the spring series.
The board discussed initiating a process to welcome new club members with a personal greeting by email. Mimo and John will take the lead to set up the workflow and make sure new members have a name to look for at their first ride and someone to reach out to with questions.
RBA – reviewed the calendar of events. The most urgent priority is to identify the finish for the fleche in the Arlington area. There is also a need to plan a couple of new 300K routes in MD and VA so we have a bit more diversity to offer next year and beyond.
Treasurer – Planned January expenses have been dispensed, with no surprises. The annual meeting, publicity and D&O Insurance dispersals all occured on or under budget.
The meeting adjourned 8:15 pm
DCR Annual Membership Meeting Minutes January 11, 2025
In person x 18
By Zoom x 12
Meeting came to order at 4:05 pm
Presidents Report – Ed
Ed completed introductions and presented a brief year in review for 2024.
Ed and the members assembled offered a round of applause and thanks for another year of great service by Emily Ranson RBA/CBA
RBA / CBA Report – Emily
Emily summarized the 2025 schedule. Highlights include:
- a reprised Women’s Day ride.
- a new Virginia 400K is under development.
- riders are reminded to book their accommodations early for longer events as hotels in general are becoming expensive and full
- A new April 100K is in the works.
- Fleche will still finish in Northern VA but we will likely move away from the Arlington IHOP
- A very climby 200K is in the works for June
Posters and business cards with DCRAND Club information and schedule details were passed out. Members are encouraged to ask local bike shops to put up the poster on an appropriate bulletin board or window space.
Treasurer’s Report – Jack
Jack explained how the 2025 budget was developed with an objective to continue a slow draw down of club reserves again this year. Then walked through specific income and expense assumptions.
Open Board / Officer Positions – Ed
- Ed explained that he is now completing six years on the board of directors and he is term limited and will be leaving the board effective with the conclusion of our election.
- The position of president and one at-large board position are open for election.
- For President: Mimo DeMarco has been nominated
- For Board: Ben Swartz
- The floor was opened for additional nominations. No nominations were offered.
Adjourned at 4:55 pm followed by a pizza social.
After online voting closed the following were approved by the membership:
For President of DCR: Mimo DeMarco
For Member, DCR Board of Directors: Ben Swartz
The 2025 budget as recommended by the Board and distributed to members before the meeting.
DCR Board Meeting Minutes January 6, 2025
In attendance:
Ed Felker – President
Emily Ranson – RBA / CBA
Jack Nicholson – Treasurer
Mike Binnix – Secretary
Mimo Demarco
John Mazur
Kyle McKenzie
Came to order at 7:03 pm
President’s Update – Ed
The board reviewed logistical arrangements and agenda for the annual meeting Saturday Jan 11, 2025 and agreed on individual assignments to support the event.
The web team took the holidays off and will re-engage this month. Ed plans to remain onboard as a member of the web team after his term as President concludes.
The board thanked and applauded Ed for six years of service and leadership to DCRand as a member of the Board of Directors, most recently as President.
RBA/CBA Update – Emily
The 2025 schedule is finalized except for a finish destination for the Fleche which is still under review. A few options were discussed for further research. There are also a couple of populaire routes and dates under consideration. The Dart will finish at the Heavy Seas Brewery in Halethorpe again this year. There is one Sunday event in April on the Eastern Shore of MD.
Treasurer’s Update – Jack
Directors and Officers Insurance renewal quote has been received and is in line with last year’s premium and the proposed 2025 budget.
The annual IRS filing is coming up, Nicholson will fulfill that when the IRS opens up its web site tool. Ed agreed to show the next President how to facilitate the separate process of filing the club’s annual registration with the Virginia State Corporation Commission.
Jack presented the final draft of the 2025 budget. The Board voted unanimously to propose the final draft to the members for approval. Ed will facilitate communication of the proposal to the members ahead of the Annual Meeting.
Meeting adjourned at 8:19 pm
These minutes were approved via email.
